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Projections: Realistic Pace vs. Max Sustainable Pace

When you project out how long it's going to take you to complete something, and build a calendar and actions around that -- what pace do you choose?

I've found most people who are driven (so, not intentionally slacking or setting things artificially easy) are going to pick one of two paces:

Either (1) the realistic pace, which accounts for delays, bumps in the road, etc, or

(2) the max sustainable pace, which is what you could theoretically do if you didn't get off track.

I'm pretty well-convinced now that #2 is a dangerous way to plan.

The Time Management Decalogue

Andrei Monenciu is the community manager at a company called Paymo, and they make a neat tool that does time-tracking. I've consistently tracked time by hand and found a lot of advantages to doing that (and no compelling software that made me want to switch), but I like Paymo a lot. Their Desktop App that syncs with online is great for breaking down where time is going, and their native iPhone app is good for figuring out how much time is spent eating, walking, going to the gym, etc.

He gives ten points here to muse over, that he calls "the time management decalogue" --

The Time Management Decalogue

1. Know your enemy - what’s stopping you from being efficient? We all know that before starting a fight, you need to pinpoint what’s keeping you from being efficient. You need to know what’s eating up your time. In order to do that, you need to track it, either using a time tracker or some other way of recording how your day goes.