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Frank on Beating Procrastination

Great email from Frank R. - read the whole thing, there's good insights here.

Hey Sebastian,

A month later, I'd say I've become at least somewhat more productive, mostly in terms of my working environment.

I read GTD cover-to-cover and was able to implement most of the principles so that everything I need to do is being captured somewhere. One challenge I'm finding is not knowing how organized to keep my list. I use My Life Organized and categorize based on Home Actions, Work Actions, and then break them down further by category. So for work, this would be each customer name as a category, for home, it would be each category (such as Finance, Fitness, Interpersonal, etc.) Under these categories would either be subcategories (so Taxes and Banking for Finance, Diet and Training for Fitness, etc) and then Next Actions. I'm wondering how far I should go in terms of categorizing things into categories/subcategories - do you have a similar system?

I noticing I'm referring to the list often - sometimes 5-10 times an hour - and a lot of the items get stuck. As in, no action is happening because I'm putting the same things off over and over again; a classic case of procrastination. My solution to this was to make a next action as specific as possible. So if a next action had said, "Fix the application from crashing", I'd change it to, "Modify the whatever module with error trapping." This technique has worked well in most cases.

Internal Scorecard #10: Deeper Foundation, Taller Building


This is the tenth internal scorecard I've published. I started it as a bit of an experiment -- I thought it'd be interesting to share and show my thoughts on production and productivity, and it would be valuable for readers here to see ups and downs that come with building a nonprofit organization while maintaining a solo consulting practice, and then mixed with personal interests in creativity, health/fitness, etc.

So far, it's been pretty good and people seem to love these. This one covers 21 July to 27 July.


I remember reading a book as a young boy, maybe eight years old. One of the characters was described as square-jawed, confident, rough-and-tumble, and of bold nature. I thought to myself, "I want to be like that!"

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