It's 2:57PM local time in Saigon. I have some tea, some fruit, and I am in a comfortable spot. I will not leave this room until my inbox is empty.
I always keep it pretty low, but I got ~20,000 visitors over the last few weeks. Even answering more than half the email I was getting each day, my inbox is now built up to a staggering 73 messages, many of which require 5-10 minutes or more to process. (If they average 5 minutes each, I'll be here for the next six hours.)
I keep meaning to do this, but slagging it off. Hence, I make a public commitment. Burning the boats, as it were.
My general plan -
1. I have some Google Alerts built up - some of them got pretty long with links. I try to reach out to people to say thanks and hi and see who is linking here, so I've let these stack up. The first thing I'll do is copy them all down into another document, and then I can contact later or not.
I recently got an email from a friend that said simply "I am getting too many e-mails. How do I organize them? Sometimes I need to research an answer, but then forget for whom it was and I totally forget about it as they get buried. How do you manage your e mails?"
Here's how I do it:
No software email client: I used to use an email client like Outlook or Thunderbird, but I found that by switching to a web interface for email I have much more control over it. I have multiple inbound email addresses -- two work addresses, a gmail address, an Apple email address, an alumni address, etc. I have all my mail forward into my personal email account, which is a Google Apps-hosted address. Here's what that looks like:
Using the web-based email interface also lets me leverage all sorts of great advanced stuff, like using Rapportive, Boomerang, and many other email tools that I rely on. Also, using the Google Apps interface for my email allows me to use Google's powerful "important and unread" feature which prioritizes emails from people I know or that Google otherwise thinks I should see first.