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The Inbox Monster Again

Two weeks ago, I wrote "Damn Inbox - I'm Not Doing Anything Until It's Empty" - and then I cleared it out.

Now the sucker is back up to 45 messages. How'd that happen?

I think here's what happened -

1. My email volume has been going up, and I haven't adjusted to a new routine for it. Before I'd go into my inbox, clear a third of it when I had free time waiting for something, and then do that twice more in the day, and it'd be empty at the end of the day. Now, I'm going to need to set aside more time for it.

2. I'm answering/replying/writing a lot more emails, so it feels like it should be empty - but then I'm leaving one or two messages there that weren't there at the end of the day. This is like spending more money than you've got coming in - it's going to catch up with you sooner or later.

Get rid of your crushing email overload, once and for all

On DROdio

I recently got an email from a friend that said simply "I am getting too many e-mails. How do I organize them? Sometimes I need to research an answer, but then forget for whom it was and I totally forget about it as they get buried. How do you manage your e mails?"

Here's how I do it:

No software email client: I used to use an email client like Outlook or Thunderbird, but I found that by switching to a web interface for email I have much more control over it. I have multiple inbound email addresses -- two work addresses, a gmail address, an Apple email address, an alumni address, etc. I have all my mail forward into my personal email account, which is a Google Apps-hosted address. Here's what that looks like:

Using the web-based email interface also lets me leverage all sorts of great advanced stuff, like using Rapportive, Boomerang, and many other email tools that I rely on. Also, using the Google Apps interface for my email allows me to use Google's powerful "important and unread" feature which prioritizes emails from people I know or that Google otherwise thinks I should see first.

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