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I think most people are at 2% of their max capability. Maybe less.

Yesterday in "Prioritizing" I wrote -

I think most people are at, maybe, 10% of their max capability. Probably more like 2%. That’s where most of my life I’ve been. Lately I’m near 40-50%? It’s intense. Better technology, better coordination, better planning are all necessary.

It didn't occur to me as anything important at the time - just a line thrown into a post on prioritizing. A few people have mentioned it -

Your 2% vs. 50% comment struck me as interesting.

Do you have experience being 2% productive? It would be interesting to hear from you exactly how you are different.

Guest Post: Shanna Mann on Systems

After a comment I made about my documentation binder in a previous post, Sebastian asked me to share my own system with you all.

Be regular and orderly in your life so you may be violent and original in your work. ~ Gustave Flaubert

My organizational premise is this-- if your recurring tasks are fully optimized and automated, you have more RAM to devote to novel tasks and projects.

Novel projects should be well documented. If they become routine, it's an easy starting point from which to optimize. If they don't, they may still be useful in the future. This is especially important because optimized systems experience entropy, and needs regular overhauling, which is actually what I was doing when SM asked me to expand on my system.

I like to overhaul about twice a year, but in practice, I overhaul when the drag of changing circumstances has aggravated me to the point where I either have to overhaul my system or abandon it. I don't find that “fixing as you go” is a viable strategy. Tweaks are fine, but there comes a time when you have to tear down and start anew, and you'll never get away from that.

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